Privacy policy.
Last updated: 7th October 2025
1. Introduction
This Privacy Policy explains how Game Changer Rugby (“we”, “us”, or “our”) collects, uses, and protects your personal information when you use our website www.gamechangerrugby.com, make a booking, or contact us in any way.
We take your privacy seriously and are committed to protecting the personal data of you and your child in accordance with UK data protection laws (UK GDPR and the Data Protection Act 2018).
2. Who We Are
Game Changer Rugby is run by Mike Baxter, a qualified rugby coach providing youth coaching services in Bath and the surrounding area. We offer one-to-one coaching, group sessions, and holiday camps for children.
If you have any questions about this Privacy Policy or how your information is handled, you can contact us at:
Email: gamechangerrugby@icloud.com
Address: Unit 8 Hartley Farm, BA15 2JB
3. The Information We Collect
We collect personal information from parents or guardians and the children participating in our sessions. This may include:
Parent or guardian details
Full name
Email address
Phone number
Child details
Name
Date of birth or age
School
Relevant medical conditions or allergies (for safety during sessions)
We may also collect other details you choose to share when contacting us or booking sessions.
4. How We Collect Information
Your information is collected in the following ways:
When you make a booking through our Squarespace Acuity Scheduling system
When you fill out forms on our website
When you contact us by email, phone, or social media
During registration for coaching sessions or camps
5. How We Use Your Information
We use personal data to:
Manage and confirm your bookings
Communicate with you about sessions or changes to schedules
Ensure children’s safety and wellbeing during coaching
Maintain records for safeguarding and insurance purposes
Share relevant updates, offers, or camp information (if you’ve opted in)
We will never sell or share your data with third parties for marketing.
6. Legal Bases for Processing
We process personal data under these lawful bases:
Contract: to deliver the coaching sessions or camps you book
Legal obligation: to comply with safeguarding and health and safety regulations
Consent: for optional uses such as sending updates or using photos for marketing
You can withdraw consent at any time by contacting us.
7. Data Storage and Security
Your data is securely stored through Squarespace and Acuity Scheduling, which comply with UK and EU data protection standards.
We take appropriate measures to protect your information from unauthorised access, loss, or misuse. Access to children’s details and medical information is limited to Mike Baxter and authorised coaching staff.
8. How Long We Keep Your Data
We only keep personal information for as long as necessary:
Booking and contact details: up to 2 years after your last session or camp
Medical or safeguarding records: retained in line with legal requirements
Once no longer needed, data is securely deleted.
9. Sharing Your Data
We only share personal data where necessary:
With emergency medical professionals if required to protect a child’s safety
With trusted third-party services (like Squarespace and Acuity Scheduling) that process data on our behalf under strict confidentiality terms
We do not transfer your data outside the UK unless adequate protections are in place.
10. Your Rights
You have the right to:
Access the personal data we hold about you
Request correction of inaccurate information
Request deletion of your data (where legally possible)
Restrict or object to how we use your data
Withdraw consent for optional uses at any time
To exercise these rights, contact Mike Baxter at gamechangerrugby@icloud.com
If you are unhappy with how we handle your information, you can complain to the Information Commissioner’s Office (ICO) at www.ico.org.uk.
11. Changes to This Policy
We may update this Privacy Policy occasionally to reflect changes in our practices or legal requirements. The latest version will always be available on this page.